AcadFlow User Guide

Go to Organizer Dashboard → Create Conference. Fill in the title, short name, dates, mode (online/offline/hybrid), venue, and timezone.

Set your Call for Papers (CFP) — define submission deadline, topics, guidelines, and paper format requirements. Authors will see these on your public conference page.

Define fee categories for different participant types: Student, Academic, Industry, and Listener. Each category can have different pricing for registration and presentation.

Toggle your conference from Draft to Published. This generates a public conference page with a shareable submission link that you can distribute.

View all paper submissions in real-time on your organizer dashboard. Filter by status, track, and participant category. Search for specific papers or authors.

Every submission moves through a clear pipeline: Submitted → Under Review → Accepted/Rejected. Use bulk actions to update multiple submissions at once.

Send email invitations to domain experts and TPC members. They'll receive a link to join your conference as a reviewer — no separate account needed.

Manually assign specific papers to reviewers based on their expertise. Track which papers have been assigned and which still need reviewers.

Monitor which reviews are pending, in progress, or completed. Send reminder emails to reviewers who haven't submitted their reviews yet.

Review aggregated scores and comments from all reviewers. Make your final accept/reject decisions for each paper based on the review data.

Automatically send accept or reject notifications to all authors with a single click. Each author receives a personalized email with their paper's status.

Track which accepted authors have paid their conference fees. The built-in Razorpay integration handles all online payments with automatic receipts.

Create a multi-day, multi-track schedule. Add sessions (Keynote, Technical, Workshop, Break, etc.), assign rooms, and set time slots with conflict detection.

Map accepted papers to specific session presentation slots. Assign session chairs and coordinators. Mark papers as 'presented' during the event.

One click generates individual, QR-verified PDF certificates for every author. Supports Presentation certificates and Best Paper Awards with digital signatures.

Upload your compiled conference proceedings. Access is automatically gated — only accepted+paid+presented authors and paid attendees can download.

Add your bank details and request a payout for collected conference fees. Track your payout status from the organizer dashboard.