Run Your Conference with AI-Powered Precision
Automate reviews, assign the right reviewers, and detect issues instantly — all from one platform.
Already organizing a conference?
You're Spending Weeks on Admin Instead of Research
Google Forms for submissions. Excel for tracking. Gmail for communication. A separate app for payments. And certificates? That's a weekend project. Five tools. None of them built for conferences.
Google Forms + Excel = Lost Papers
You create a Google Form, then copy responses into Excel by hand. 200+ papers scattered across tabs. Which reviewer has which paper? Who replied? You don't know — because the spreadsheet doesn't tell you.
Sound familiar?
“I spent more time fixing spreadsheets than reading papers.”
Your Inbox Is Not a Dashboard
BCC 300 participants. Forward PDFs to reviewers one by one. Search Gmail for "did they confirm?" Forget who you already replied to. Important messages get buried under 50 unread threads.
You've been there.
“I was CC'd on 400 emails in one week. I stopped reading them.”
Payments? Good Luck Tracking Those.
Some pay via UPI, some via bank transfer, some not at all. You open yet another spreadsheet to match names to transaction IDs. Three participants claim they paid. You can't verify any of them.
Every. Single. Conference.
“Reconciling payments took longer than the event itself.”
Certificates: 3 Days of Copy-Paste
The conference is over. Now you spend the next week creating certificates in Word or Canva. 200 names. One-by-one. Spell-check each one. Export as PDF. Email individually. Pray there are no typos.
You know this pain.
“A participant emailed me about a typo — two months later.”
You didn't sign up to be a spreadsheet operator.
You signed up to run an academic event that matters. The admin work? That should take minutes, not months.
The Solution
Submissions, Reviews, Payments, Certificates — One Platform
You no longer have to switch between Google Forms, Excel, Gmail, and payment apps to run a conference. AcadFlow handles submissions, peer reviews, fee collection, and certificate generation — all from a single dashboard.
Now enhanced with AI-powered insights to speed up reviews and improve decision-making.
No credit card. No setup fee. Your conference can be live in 5 minutes.
What You Get
Everything You Need to Run a Conference — In One Place
Submissions, peer reviews, fee collection, and certificates — each handled by a dedicated module. No more switching between tools. No more manual work. Just a conference that runs smoothly.
AI Paper Reviewer Assistant
Analyze research papers instantly with AI-powered insights designed for faster and smarter decision-making. Get structured feedback in seconds, not hours.
- 📄 Instant paper summary with key contributions
- ✅ Identify strengths & weaknesses automatically
- ✍️ Detect grammar issues across the manuscript
- 🧾 AI-generated decision suggestion with confidence score
Smart Reviewer Assignment
Automatically match papers with the most relevant reviewers based on expertise and past assignments.
- 🔎 Find the best reviewers instantly
- ⚡ Improve review quality and speed
- 📉 Reduce manual assignment effort
AI Similarity Detection
Detect similarity patterns, repetitive phrasing, and generic content using AI.
- 🔍 Identify potential similarity risks
- 📝 Highlight repeated patterns
- ✅ Support better decision-making
Submission Management
Authors submit papers through a dedicated portal. Every submission is tracked automatically — no copying data between tools, no digging through shared drives.
- All submissions collected in one structured system — no spreadsheets
- Live status tracking: submitted → under review → accepted or rejected
- Organizers see every paper, file, and author detail in real time
Peer Review Workflow
Assign papers to reviewers with one click. They evaluate using clear, structured forms. You see every score, comment, and recommendation — all in one view.
- Assign any reviewer to any paper — instantly, not via email
- Reviewers get structured forms with clear scoring criteria
- All reviews aggregated on one screen for faster decisions
Registration & Payments
Participants register and pay in a single flow. Payments go through Razorpay and are reconciled automatically. You never have to match a name to a transaction ID again.
- Collect fees via UPI, cards, or netbanking — all tracked for you
- No manual reconciliation — payments are matched to participants instantly
- See who paid, who didn't, and how much — at a glance
Organizer Dashboard
Papers, reviews, payments, registrations — everything on a single dashboard. Know exactly where your conference stands without opening five different tools.
- Live progress for submissions, reviews, and payments
- Revenue and collection tracking built in
- Role-based access so your team sees only what they need
Automatic Certificates
Publish decisions, and certificates are ready. Participation, presentation, best paper — all generated automatically from your conference data.
- One click to generate certificates for every participant
- Professional templates with QR-verified authenticity
- Bulk download — no more creating them one by one in Word
Want a Personalised Walkthrough?
Book a free 15-minute demo and see how AcadFlow can simplify your next conference — from submissions to certificates.
AI in Action
From Paper to Decision in Seconds
AcadFlow transforms raw research papers into structured insights — helping reviewers save time and improve accuracy.
❌ The Problem
Manual paper review is slow, inconsistent, and time-consuming. Reviewers spend hours reading each submission.
✅ The Solution
AcadFlow AI delivers instant, structured insights for better and faster decisions.
How AI Review Works
Upload Paper
Authors submit PDF or DOCX files through the portal
AI Analyzes
Our AI reads the paper, extracts key sections, and evaluates quality
Get Structured Results
Receive summary, strengths, weaknesses, and a decision recommendation
<30s
Average analysis time
6
Structured sections
AI
Powered by advanced AI models
research_paper_v3.pdf
2.4 MB • PDF
✓ Uploaded successfully
AI Processing
📄 Summary
A novel deep learning framework for medical image segmentation achieving 94.2% Dice score on cardiac MRI datasets...
✅ Strengths
• Novel architecture
• Rigorous evaluation
⚠️ Weaknesses
• Limited datasets
• No ablation study
Decision
Minor RevisionConfidence
82%
How It Works
Your Conference, Live in 5 Simple Steps
Create your event, collect submissions, run reviews, collect payments, and generate certificates — all from one dashboard. No spreadsheets. No back-and-forth emails.
New to AcadFlow? View the full guide →
Create Your Conference
Under 5 minutesFill in your conference details, set submission deadlines, and open registrations. The guided setup takes less than 5 minutes — no technical skills needed.
Learn moreCollect Paper Submissions
Open until your deadlineShare your conference link. Authors submit papers through a clean portal. Every submission appears on your dashboard instantly — with status, track, and file details.
Learn moreRun the Review Process
Set your own timelineAssign reviewers with one click. They evaluate papers using structured forms and submit scores. You see every review aggregated in one place — ready for decisions.
Learn morePublish Results & Collect Fees
Instant notificationsAccept or reject papers and notify authors instantly. Accepted participants register and pay online — every payment tracked automatically. No manual follow-ups.
Learn moreGenerate Certificates & Done
Done in secondsOne click generates certificates for every participant — participation, presentation, and best paper. QR-verified and ready to download. Your conference is complete.
Learn moreNot sure where to start? Follow our step-by-step guide.
✨ AI-Powered Features
Let AI handle the heavy lifting — from reviewing papers to assigning the right reviewers and detecting issues.
🤖 Smart Reviewer Assignment
Match papers with the best reviewers instantly
🧠 AI Paper Analysis
Get summary, strengths, weaknesses, and decision
🔍 AI Similarity Detection
Identify patterns and potential risks
Simple, Honest Pricing
Start for Free. Scale with AI When You're Ready.
Run your conference end-to-end for free. Upgrade when you need AI-powered insights and scale. No subscriptions, no hidden fees.
We only charge a small 4% fee on payments collected through the platform.
Free
Run your entire conference — free, with limited AI-powered insights.
- 1 conference
- Up to 150 submissions
- Paper submission & review system
- Reviewer assignment
- Participant management
- Email notifications
- Certificate generation
- Schedule management
- Payment collection enabled
- 🧠 5 AI-powered paper analyses
- 🤖 AI Reviewer Suggestions (limited)
- Try AI-powered reviewer matching
Upgrade anytime to unlock more AI-powered analyses
Pro
🚀 AI-Powered ProFor conferences that need faster reviews, smarter decisions, and unlimited scale.
Manage unlimited submissions with AI-powered review intelligence.
- Unlimited submissions
- Full conference workflow
- Bulk email communication
- Analytics dashboard
- Priority support
- 🤖 Smart AI Reviewer Assignment
- Automatically matches papers with the best reviewers
- 🧠 100 AI-powered analyses included
- ➕ Add more AI analyses anytime
Includes 100 AI analyses. Need more? Add additional analyses anytime.
Institutional
For universities and institutions running multiple conferences with advanced AI-powered workflows.
- Unlimited conferences
- Unlimited submissions
- Institutional branding
- Dedicated onboarding & support
- 🤖 Advanced AI Reviewer Assignment
- High-accuracy reviewer matching at scale
- 🧠 High-volume AI-powered analyses (custom limits)
⚡ Reduce review time by up to 70% with AI-powered insights
Pro pricing may increase as the platform grows. Lock in your rate today.
Running multiple conferences per year? Get custom institutional pricing →
Why Switch?
Replace the Chaos with One Simple Platform
Google Forms for submissions. Excel for tracking. Gmail for updates. A separate app for payments. Sound familiar? Here's what changes with AcadFlow.
Replace 5 tools with 1 platform.
Stop managing tools. Start managing your conference.
Start Your AI-Powered Conference Today
No credit card required