Privacy Policy

1. Information We Collect

AcadFlow collects information necessary to provide conference management services. This may include your name, email address, institution details, profile information, and documents submitted through the platform such as research papers or abstracts.

Conference organizers may also provide organizational and banking details to enable payout processing.

2. How We Use Your Information

Your information is used to operate and improve the AcadFlow platform, including managing conference submissions, peer reviews, participant registrations, payment processing, certificate generation, and communications related to conferences.

3. Payments & Financial Data

Payments made through AcadFlow are processed securely by third-party payment providers such as Razorpay.

AcadFlow does not store credit card or debit card details on its servers. Payment data is handled directly by the payment provider according to their security and privacy policies.

4. Organizer Bank Details

Conference organizers may provide bank account details to receive payouts from conference registrations or submission fees. This information is stored securely and used solely for payment settlement and financial processing.

5. Data Sharing

AcadFlow does not sell or rent personal information.

Information may be shared with conference organizers, reviewers, and authorized service providers only when necessary to deliver conference management services.

Certain data may also be shared with payment processors such as Razorpay to facilitate secure financial transactions.

6. Cookies & Authentication

AcadFlow uses secure cookies and authentication mechanisms to maintain login sessions and ensure secure access to user accounts.

7. Data Security

We implement industry-standard security practices to protect user information. AcadFlow uses secure cloud infrastructure, encrypted connections (HTTPS), and access controls to help prevent unauthorized access or misuse of data.

8. Data Retention

Personal information is retained only for as long as necessary to provide services, comply with legal obligations, and resolve disputes related to conference activities.

9. Your Rights

You may request access, correction, or deletion of your personal data by contacting us. We will respond to such requests in accordance with applicable data protection laws.

10. Policy Updates

AcadFlow may update this Privacy Policy periodically to reflect improvements to the platform or changes in legal requirements. Continued use of the platform indicates acceptance of the updated policy.

11. Contact Us

For privacy-related questions or concerns, contact us at:
acadflow.platform@gmail.com